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ERP Integration and Diversification Roadmap (Draft Plan)

Prepared by: IT Manager

Presented to: CEO & COO

Date: November 2025

🎯 Objective

To diversify company revenue by implementing an integrated ERP system based on Odoo 18 CE, focusing on supply chain visibility, marketplace integration, and fulfillment automation with AFM Fulfillment (Malaysia).

🧩 Key Components

  1. Odoo 18 CE (Community Edition) hosted on-premise
    • Core: Inventory, Sales, CRM, E-Commerce, Accounting
    • Integration middleware via REST API
  2. AFM Fulfillment Integration
    • API-based inventory sync and fulfillment update
    • Real-time stock movement tracking between local and AFM warehouse
  3. E-Commerce & Marketplace Integration
    • Integrate Shopee and Lazada APIs
    • Sync catalog, stock, and order status
    • Serve as the Single Point of Truth for all item and order data
  4. Payment Gateway Integration
    • Malaysia gateways: Atome, SenangPay, Curlec, DuitNow QR
    • Unified payment interface and reconciliation
  5. CRM Enhancements & Social Media Sales Dashboard
    • WhatsApp, TikTok Shop order pipeline consolidation
    • Dashboard for sales activities from all digital touchpoints
  6. Logistic Integration Module
    • Ninjavan, GDEX, J&T, DHL, City-Link API connection
    • Real-time shipment tracking updates into Odoo
  7. Security & Connectivity
    • Secure site-to-site access using Twingate between on-prem Odoo and AFM Fulfillment system
  8. Malaysia E-Invoicing Module
    • Compliant with LHDN (IRBM) e-Invoicing requirements (Peppol ready)
    • Auto-generation and submission of e-Invoices from Odoo accounting and sales modules
    • Scheduled for go-live before nationwide enforcement
    • Integration testing with LHDN sandbox

🕒 Project Timeline (Est.)

Phase Duration Key Deliverables
Phase 1: Requirements & System Design 3 weeks Technical documentation & approval
Phase 2: Odoo Installation & Setup 2 weeks Odoo 18 CE live on-prem
Phase 3: AFM Fulfillment API Integration 4 weeks Sync & warehouse updates
Phase 4: Marketplace Integration (Shopee, Lazada) 6 weeks Catalog & stock sync, order management
Phase 5: Payment Gateway Integration 3 weeks Atome, SenangPay, Curlec, DuitNow integration
Phase 6: CRM & Social Sales Dashboard 4 weeks WhatsApp & TikTok Shop integration
Phase 7: Logistics API module 4 weeks Shipment tracking with key vendors
Phase 8: Testing, UAT & Security Setup (Twingate) 2 weeks Secure data flow validation
Total (Est.) 28 weeks (~7 months)

💰 Estimated Cost Breakdown

Category Description Est. Cost (MYR)
Server Infrastructure On-premise server (2 nodes HA, storage, backup) 25,000
Odoo Implementation & Customization Setup + custom API connectors 40,000
AFM Fulfillment API Setup Joint API development and testing 10,000
Marketplace Integration Shopee & Lazada connectors 15,000
Payment Gateway Integration 4 gateways (Atome, SenangPay, Curlec, DuitNow) 12,000
CRM & Social Dashboard WhatsApp + TikTok API 8,000
Logistics API Integration 5 vendors 10,000
Security / Twingate Setup and licensing 5,000
Total Estimated ~125,000 MYR

🚀 Expected Outcomes

📊 PPT Contents (Summary)

  1. Executive Overview: Objectives & Strategy
  2. System Architecture Diagram
  3. Integration Map (Odoo ↔ AFM ↔ Marketplaces ↔ Logistics)
  4. Phase Timeline Gantt
  5. Cost Summary Breakdown
  6. Strategic Benefits and ROI

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